Free Executive Assistant Job Description Template
An executive assistant job description grounded in the real work — not generic admin copy.
Part of our free job description templates.
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1.Job Brief (About the Role)
{{Company Name}} is hiring an Executive Assistant to support {{the CEO / executive team}} and keep their time, travel, and priorities running smoothly. This role reports to {{the CEO / Chief of Staff}} and works across every department with a high degree of trust and confidentiality.
Three or four sentences: the team, who the role reports to, and why this position exists. Skip generic openers like “We are looking for…”.
2.Responsibilities
- Own the executive’s calendar: schedule, reschedule, and protect focus time across time zones
- Triage the inbox and correspondence, drafting replies and flagging what needs attention
- Plan and book complex travel, then build detailed itineraries
- Prepare agendas, briefing docs, and decks for leadership and board meetings
- Take minutes, track action items, and follow up to closure
- Process expense reports and reconcile the corporate card on time
- Act as a gatekeeper and first point of contact for internal and external stakeholders
- Handle confidential information with absolute discretion
Eight to twelve bullets, each starting with a verb. Keep them specific to the day-to-day work, not aspirational filler.
3.Requirements & Skills
- {{X}}+ years supporting senior executives as an EA or senior administrative assistant
- Expert calendar and inbox management across {{Google Workspace / Microsoft 365}}
- Excellent written communication and a polished, professional manner
- Strong organization and the judgment to prioritize competing demands
- Proven discretion with confidential and sensitive information
List the must-haves: experience, licenses or certifications, the systems and tools used, and any physical or shift realities.
4.Nice-to-Have
- Experience supporting a C-suite executive or board
- Familiarity with {{travel, expense, or project tools — e.g. Concur, Ramp, Notion}}
Two to four genuinely optional items. Keep them strictly separate from Requirements so they don’t deter good applicants.
5.Compensation & Benefits
| Pay range | {{Salary Range}} |
|---|
Enter a pay range from local market data — do not leave it blank. Pay transparency improves applicant quality and is now required in many states.
6.Schedule & Work Environment
- {{Full-time}}; occasional out-of-hours availability around travel and board cycles
- {{On-site / hybrid}} at {{location}}, to stay close to the executive
- Minimal travel, with occasional event or off-site support
Be honest about shifts, weekends, overtime, and the physical environment. Realistic expectations reduce early turnover.
7.How to Apply
To apply, {{application instructions — e.g., send a resume and short cover note to careers@company.com}}.
Filled in for an Executive Assistant supporting the CEO of a 200-person company.
1.Job Brief (About the Role)
Meridian Health is hiring an Executive Assistant to support our CEO and keep the office of the CEO running. This role reports directly to the CEO, partners with the leadership team, and is trusted with highly confidential information.
2.Responsibilities
- Own the CEO’s calendar end to end, protecting focus blocks and resolving conflicts across three time zones
- Triage 100+ daily emails, draft responses, and surface only what needs the CEO
- Book all travel and build door-to-door itineraries with backups
- Prepare board decks and pre-reads, and coordinate the quarterly board meeting logistics
- Take board and leadership minutes and drive action items to completion
- Reconcile the CEO’s expenses in Ramp within the monthly close
- Screen meeting requests and act as the gatekeeper to the CEO’s time
- Plan two leadership off-sites a year, from venue to agenda
3.Requirements & Skills
- 6+ years as an Executive Assistant supporting C-suite leaders
- Expert in Google Workspace and complex multi-time-zone scheduling
- Exceptional writing and executive presence with external stakeholders
- Calm under pressure and decisive about priorities
- A track record of total discretion with board-level information
4.Nice-to-Have
- Experience in a healthcare or regulated environment
- Hands-on with Ramp, Navan, and Notion
5.Compensation & Benefits
| Pay range | $80,000 – $105,000 per year, plus bonus |
|---|
- Health, dental, vision
- 401(k) with match
- 20 days PTO plus company holidays
6.Schedule & Work Environment
- Full-time; reachable for urgent items during travel and board weeks
- Hybrid — four days per week on-site in our Chicago HQ
- Light travel to support off-sites and board meetings
7.How to Apply
To apply, send your resume and a short note to ceo-office@meridian.example with “Executive Assistant” in the subject line.
How it works
- Preview the executive assistant job description and a filled CEO-support example.
- Download Word/PDF, or copy the text to paste into Google Docs.
- Tailor the executive you support, tools, and on-site expectations, add a pay range, and post it.
Frequently asked questions
What does an executive assistant do?
An executive assistant manages a senior leader’s calendar and inbox, books travel, prepares meeting and board materials, takes minutes and tracks action items, handles expenses, and acts as a trusted gatekeeper — all with a high degree of discretion. The template lists these as editable responsibilities.
What is the difference between an executive assistant and an administrative assistant?
An administrative assistant supports a team or office broadly, while an executive assistant supports one or a few senior executives with more complex scheduling, confidential work, and decision support. The executive role usually requires more experience and discretion — adjust the title and scope to match.
What skills should an executive assistant have?
Look for expert calendar and inbox management, excellent writing, strong prioritization and judgment, and proven discretion with confidential information. Comfort with the company’s tools (Google Workspace or Microsoft 365, plus travel and expense systems) matters more than any single credential.
Should the job description mention confidentiality?
Yes. Executive assistants routinely handle sensitive, board-level information, so name discretion and confidentiality as core requirements rather than leaving them implied. The template calls this out explicitly.