Free Office Manager Job Description Template
An office manager job description grounded in real operations.
Part of our free job description templates.
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1.Job Brief (About the Role)
{{Company Name}} is hiring an Office Manager to run the day-to-day operations of our {{office}}. This role reports to {{Operations / the COO}} and owns facilities, vendors, supplies, budget, and the administrative team.
Three or four sentences: the team, who the role reports to, and why this position exists. Skip generic openers like “We are looking for…”.
2.Responsibilities
- Oversee daily office operations and keep the workplace running smoothly
- Manage vendors and service contracts (cleaning, IT, supplies, building)
- Own the office budget and track and approve operating expenses
- Supervise and schedule administrative and reception staff
- Coordinate facilities, seating, maintenance, and health-and-safety
- Handle onboarding logistics — desk, equipment, and access — with HR and IT
- Plan company events, meetings, and travel as needed
- Maintain office policies, records, and supply inventory
Eight to twelve bullets, each starting with a verb. Keep them specific to the day-to-day work, not aspirational filler.
3.Requirements & Skills
- {{X}}+ years in office management or operations
- Experience managing vendors, budgets, and an administrative team
- Proficiency with {{Microsoft Office / Google Workspace}} and office tools
- Strong organization, problem-solving, and people skills
- Discretion with confidential company and employee information
List the must-haves: experience, licenses or certifications, the systems and tools used, and any physical or shift realities.
4.Nice-to-Have
- Experience with {{HR, bookkeeping, or facilities}} responsibilities
- Bachelor’s degree or relevant certification
Two to four genuinely optional items. Keep them strictly separate from Requirements so they don’t deter good applicants.
5.Compensation & Benefits
| Pay range | {{Salary Range}} |
|---|
Enter a pay range from local market data — do not leave it blank. Pay transparency improves applicant quality and is now required in many states.
6.Schedule & Work Environment
- {{Full-time}}, {{Monday–Friday business hours}}, on-site to run the office
- Office environment with occasional vendor and event coordination
- Occasional lifting of supplies and event materials up to {{25}} lbs
Be honest about shifts, weekends, overtime, and the physical environment. Realistic expectations reduce early turnover.
7.How to Apply
To apply, {{application instructions — e.g., send a resume and short cover note to careers@company.com}}.
Filled in for an office manager at a 60-person professional-services firm.
1.Job Brief (About the Role)
Hartley & Co. is hiring an Office Manager to run our 60-person downtown office. This role reports to the COO and owns facilities, vendors, the office budget, and a two-person administrative team.
2.Responsibilities
- Keep the office running day to day and be the go-to for operational issues
- Manage the cleaning, IT, coffee, and building-maintenance vendors and contracts
- Own a $250K annual office budget and approve and code operating expenses
- Supervise two administrative assistants and the front-desk schedule
- Coordinate seating, moves, repairs, and the office health-and-safety plan
- Run new-hire setup — desk, laptop, and badge — with HR and IT
- Plan quarterly all-hands events and leadership offsites
- Keep office policies, the supply inventory, and the vendor list current
3.Requirements & Skills
- 5+ years in office management or operations
- Proven vendor, budget, and team management
- Advanced in Google Workspace and comfortable with office software
- Calm, organized problem-solver who is great with people
- Trusted with confidential financial and personnel information
4.Nice-to-Have
- Bookkeeping or AP experience
- Notary commission
5.Compensation & Benefits
| Pay range | $60,000 – $75,000 per year, plus bonus |
|---|
- Health, dental, vision
- 401(k) with match
- 20 days PTO plus holidays
6.Schedule & Work Environment
- Full-time, Monday–Friday, on-site to keep the office running
- Office environment with vendor and event coordination
- Occasional lifting of supplies and event materials up to 25 lbs
7.How to Apply
To apply, send your resume and a short cover note to careers@hartleyco.example with “Office Manager” in the subject line.
How it works
- Preview the office manager job description and a filled professional-services example.
- Download Word/PDF, or copy the text to paste into Google Docs.
- Set the headcount, budget scope, and team you manage, add a pay range, and post it.
Frequently asked questions
What does an office manager do?
An office manager runs day-to-day operations: managing vendors and contracts, owning the office budget and expenses, supervising administrative staff, coordinating facilities and safety, handling new-hire setup with HR and IT, and planning events. The template lists these as editable responsibilities.
What is the difference between an office manager and an administrative assistant?
An administrative assistant is usually an individual contributor handling scheduling, documents, and support tasks. An office manager owns office operations — vendors, budget, facilities, and often a small admin team. Use the template that matches the role’s scope; this site has both.
What skills should an office manager have?
Look for proven vendor, budget, and team management, strong organization and problem-solving, excellent people skills, proficiency with office software, and discretion with confidential company and employee information. Bookkeeping or HR experience is a common plus.
Is an office manager the same as an HR manager?
No. An office manager runs facilities and office operations and may handle some HR logistics, while an HR manager owns the people function — recruiting, employee relations, benefits, and compliance. In small companies the roles overlap; this site has a separate HR manager template.